Policies and Resources

As a registered student organization there are many resources available to your group. The Student Activities Office provides the following services for your members. 

Forms

  • Student Activities Fees Request

    Student Activity Fees (SAF) are allocated by the SGA Budget and Finance Committee and are to be used according to the policies set forth by SGA. Organizations are encouraged to request funds the in the spring prior to the next academic year, but may also request additional funding during the year as unexpected needs arise.

  • Cash Advance

    Cash advances are used if a student organization officer is unable to pay for expenses out-of-pocket but instead needs the money up front. Advances are also typically used when an organization is traveling.

  • Expense Voucher

    Expense Vouchers are used to reimburse a student organization member or Advisor for costs related to an organization event, trip or operating expense.

  • Purchase Order (Check Request)

    Purchase Orders are used to pay companies or individuals for providing a product or service to your organization. They are also used for making a donation or sponsorship of someone/thing. An invoice from the company or individual is needed to process a purchase order.

  • Deposits

    Organizations typically earn money through membership dues, fundraising, donations or sponsorships. This money remains with the student organization and rolls over with each fiscal year.

  • Waivers

    Waivers are used by student organizations when your group is traveling or participating in or hosting an activity that may contain some risk or liability.

  • Publicity Request Form

    Student organizations can submit a Publicity Request form to the SAO add their events to the Stall Wall Weekly, Krannert Wall Calendar and Berry Web Calendar. Forms must be submitted the Wednesday prior to the week of the event to allow posting time.

Budget Maintenance

The SAO Student Accountant verifies transactions for each club to help keep budgets updated and accurate. Organization Treasurers and Advisors receive updates once a month via campus mail.

Equipment

As a registered organization you have access to the Student Activities equipment. This includes items like the popcorn machine, gaming systems, sound equipment, projectors, outdoor movie screen and more! All items are free for student groups and available for any event you are planning. Stop by the SAO to view the list of all equipment available or to reserve an item; reservations are made on a first come, first serve basis.

Leadership

The Student Activities Office wants your group to be the best it can be. Leadership tools and resources are available in our office or upon request. Find information on team building, conflict resolution, officer training, budget management recruiting and retaining members or simply come talk with us about what you have in mind for your group...we're here to listen, guide and support!

Officer Training

The Student Activities Office conducts various meetings and workshops during the year to hep train organization officers. At the beginning of the year, all officers participate in officer training and then each month a President's meeting is held to update groups. Additionally, Advisor workshops are held to support those faculty and staff who assist our student organizations.

We have more for you!

  • Local T-Shirt Contacts
  • Publicity Ideas & Resources
  • Mass Email Distribution (for your event emails)
  • Student Organization Office Lists & Contacts