Berry College Groups Traveling Abroad
(Non-Credit Bearing Programs)
Sports teams, music groups and Model UN are just a few Berry College student groups that have enhanced their activities with travel abroad. As with our Education Abroad programs, there are a few procedures prior to departure.
Group leaders should
- contact the IP Director about their plans and complete the form with information about their program
- collect completed waiver of liability and health information/emergency treatment form (located in right hand column) from each student and submit originals to IP; athletes traveling with a team are exempt from the health examination
- share the group insurance policy with the students (right hand column)
- take copies of the health/emergency form on the program; copies can be made by the leader or IP, according to the wishes of the leader.
- bring passports or copies of the photo page to IP to be scanned; passports/copies will be returned to leader
- order insurance for the group and charge appropriate account
- register group with US Department of State’s Smart Traveler Enrollment Program
- provide copy of crisis plan and incident report form to group leader(s)
- provide additional health & safety, cultural or other information if requested
Depending on the purpose of travel, insurance cost will be $1 or $2 per day. If students need to deposit payments, create an OT account so your payments can be made out of this. Contact Sandra Earwood in the Business and Finance Office (ext. 1727), to create this “Other Charges” account. You'll need to provide her with a campus box numbers to send the statements.
Spouses and other dependents traveling with the group should complete the insurance form for dependents in the right-hand column. Non-Berry employees traveling with the group who are not dependents should complete the insurance form for non-college employees and pay the insurance company directly. Dependents should complete the "release for visitors" in the right column. Submit these to the IP office.
Please stay current with the US Department of State advisories and information from the Overseas Security Advisory Council. You may consider providing students with consular information sheets, found on the same website, for the country/countries where you will be traveling. Please note that Berry College does not permit programs under its auspices to take place in countries under travel warning by the Department of State.
Please contact the IP office at ext. 4065 with any questions.