Chapter Bylaws - Pensacola Chapter
CONSTITUTION FOR THE PENSACOLA-MOBILE CHAPTER OF THE BERRY ALUMNI ASSOCIATION
Article I – Name and Affiliation
The name of this organization shall be the Pensacola - Mobile Chapter of the Berry Alumni Association. This organization is formed as a chapter affiliated with the Berry Alumni Association of Berry College.
Article II – Purpose
The threefold purpose of this chapter is:
- To promote the interests and welfare of Berry College.
- To provide a positive presence of Berry in the home community and/or among related special interest constituencies.
- To encourage alumni activities in the area, serving the needs and interests of area alumni.
Article III – Membership
All graduates of Berry (The Mount Berry School for Boys, The Martha Berry School for Girls, Berry Academy, and Berry College) and all other persons who have been in attendance at Berry and currently residing within the Pensacola - Mobile area are eligible for membership in this chapter.
All husbands, wives, former faculty and staff members, and parents of Berry alumni or Berry students are eligible for associate membership in this chapter with the right to vote and to hold any office except those of president and vice president.
Annual dues may be set by the officers with the amount of the dues to be approved by a plurality vote of the membership present.
Article IV ‑ Officers
The officers of this chapter shall consist of a President, Vice President, Secretary-Treasurer. An associate member may not be elected president or vice president.
Section 1 ‑ President
The President shall be elected for a term of two years. The President shall preside at all meetings of the membership and serve as an ex‑officio member of every committee.
Section 2 ‑ Vice President
The Vice President shall be elected for a term of two years. In the absence of the President, the Vice President shall perform the duties of the President. If the office of President becomes vacant, the Vice President shall serve the unexpired term. The Vice President may serve as Chairperson of a standing committee and shall perform other such duties as may be assigned by the President.
Section 3 – Secretary-Treasurer
The Secretary-Treasurer shall keep minutes of all meetings of the chapter and arrange for notices of all meetings and maintain official custody of the list of alumni within the area. (This list shall be used for official chapter needs only.) The Secretary-Treasurer shall send an annual report approved by the membership to the Berry Alumni office, Mount Berry, Georgia. The Secretary-Treasurer shall supervise all receipts and expenditures and shall be in charge of financial arrangements for all meetings, programs and other events.
Article V ‑ Meetings
There shall be at least one membership meeting per year. The election and installation of officers will be held at this meeting.
There may be other such regular meetings that the Executive Committee (officers) may deem necessary or desirable.
Article VI ‑ Committees
With the approval of the Executive Committee, the President shall appoint all standing committees.
The President, with the approval of the Executive Committee, shall appoint such additional committees as the interests of the club may require, and may prescribe the duties of such committees.
Article VII ‑ Elections
The President shall appoint a nominating committee chair that shall appoint a committee that will have the duty of submitting the slate of candidates to the membership at the annual meeting.
The officers shall be elected at the prescribed meeting by a majority of the members present and shall hold office until their successors have been duly elected and installed.
Article VIII ‑ Amendments
This Constitution may be amended by a majority vote at any duly called meeting of the chapter membership. Proper notice of proposed changes should be given to chapter members.
Article IX ‑ Adoption
This Constitution may be officially adopted upon its approval by a majority vote of the members of the chapter in attendance at any regular or called meeting and upon its acceptance by the Alumni Council of the Berry Alumni Association.
Article X ‑ Bylaws
The officers may adopt bylaws as it deems necessary and are not in conflict with the Berry Alumni Association. The membership and Berry Alumni Office shall be informed immediately of such adoption.
Submitted by President Don Stinson – 2/23/2002