Alumni Council Meeting Minutes November 8, 2008
November 8, 2008
Richey-Goldby, President, called the meeting to order at 9:05 a.m. She
welcomed everyone and asked Jennifer Beard, Assistant Director of
Alumni Relations to open the meeting with a prayer.
Watters, Director of Alumni Relations, also welcomed the group and
reviewed the agenda for the day and handouts that everyone should have
picked up on their way in.
brought the minutes from the September meeting before the council for
approval. Tom Bowen made a motion that the minutes be approved as
distributed, it was seconded, and the motion passed without opposition.
Frances gave the Mountain Day Report:
· 5300 people on the mountain for the festivities on Saturday
· 8 reunion classes at the Mega Reunion, approximately 300 people in attendance
· 70 people were in attendance for the high school and academy reunion
· 280 people at the chapel service
· 100 at the golf scramble
· 200 at the 5K road race
The February meeting is being moved so that it can be held in conjunction with Founder’s Day, Saturday January 31, 2009.
Nominating Committee has been formed. It will consist of the following members:
|Bill Roseen, Chair
|Kim Terrell, Secretary
is a nomination form online. If you have someone you think would be an
asset to the council please send the nomination form to Frances by the
end of the month.
Cox announced that he will be forming a constitution and bylaws
committee to do the annual review of the documents. If you have any
changes or suggestions please send them to Bart.
Ouida Dickey, President of the Daughters of Berry, invited the women of
the Alumni Council and spouses of council members to join the Daughters
of Berry. The Daughters of Berry was founded in 1939 by Martha Berry.
It is made up of alumni and wives of alumni to work to uphold the
traditions of Berry and foster ideals of the founder. They carry on
traditions and work to preserve the Berry heritage. This group started
the museum and works to preserve College artifacts. In the last 10
years over $90,000 has been invested in projects at Oak Hill plus
additional funds have gone towards the museum. The group has provided
the funds to replicate 6 rugs to date. Dues are $10/year. The group
meets on the 3rd Thursday of the month, next meeting is November 20. The group does not meet in December or January.
McCollum announced that there are still Cage seats available for sale
as part of the Alumni Centennial gift to the College. Mary Camp
Patrick’s aunt has bought a seat and Drew Landis has said he would also
purchase a seat.
Rupp, Art Society President, joined the meeting to talk about the Art
Society at Berry and the arts and crafts festival taking place on
campus today, there are over 40 vendors. He encouraged everyone to come
down and walk around. The Art Society is also active in the community;
most recently they painted a mural for a local animal shelter. In the
future they plan on doing films, speakers, and trips to local museums.
Massey, Assistant Vice President for Student Enterprises, presented the
College’s strategic plan on creating student run
Council adjourned for committee meetings and lunch.
The afternoon session was called to order at 2:30 p.m. by Frances.
Awards – Clara McRae
· Clarified nomination form in regard to the definitions of awards
· Work on encouraging nominators to tell nominees they have been nominated and to complete the forms that are sent to them
brought a motion before the committee to grant Caroline McDaniel
honorary alumni status, Carolyn has participated in alumni work week
for the last seven years, the motion passed without opposition
Heritage – Allyson Chambers
· The committee determined the stations for Voices of the Past as part of Founder’s Day weekend – the stations will be:
o Oral histories
o Refreshments in the Ford Living Room (used to be a library)
o Weaving Room – currently where the Admissions office is
o Ford Dining Hall
o Ford Gym
· The committee needs 5 group leaders to be in charge of each station
of the Past will take place on Thursday, January 29, 2008 beginning at
4:30 p.m., a ghost tour will begin at 5:30 p.m. with “Martha Berry” as
the tour guide
· To raise money for a new roof for Possum Trot the group is having a Possum Trot photo replicated to sell
Young Alumni and Student Relations – Drew Landis
· Young Alumni event in Atlanta will take place either the 2nd or 3rd week of June at the Fox Theatre ballroom
· The committee discussed invitations, food, and time frame for the event
McDowell, Dean of the Charter School of Education and Human Sciences,
and Jeanne Mathews, Assistant Vice President for Public Relations and
Marketing, joined the committee as they are looking at ways to engage
Events – Patrick Carter
· Committee worked on drafting an ad to solicit volunteers to go in the next issue of the Alumni Accent
· Current volunteer needs:
o Candles and Carols at Oak Hill December 5 -6 – they need 8-10 people each evening
o Founder’s Day weekend at various events
Work Week Committee – Lewis Copeland
· Worked on procedures to implement procedures
Finance – Barbara McCollum
· 4 Cage seats were sold today
Association Cage seat project is going to be opened up to chapters and
Berry faculty and staff members who might want to participate
· The Cage seat funding will not stop at $100,000
· Telefund is up for the year
· Council is at 50% participation financially
thanked the group for all of their hard work and reminded everyone to
send new council member nominations to her. Remember that Dean Heida
will be here after the meeting to talk about the changes in athletics.
Jennifer led us in a closing prayer and the meeting was adjourned.