Alumni Council Meeting Minutes September 6, 2008
Berry College Alumni Council
Saturday, September 6, 2008
Richey-Goldby, Alumni Association President, called the meeting to
order at 9:00 a.m. She introduced herself and welcomed everyone.
Valerie Loner, Alumni Association Chaplain, opened the meeting with a prayer.
Cox, Parliamentarian, installed the new officers that were not present
at the annual meeting: Larry Arrington, Patrick Carter, Elizabeth
Hinson, Mairi Wiles, Robert Williams, and Haron Wiles.
presented the minutes from the January meeting to the council for
approval. Tom Bowen moved that the minutes be approved as distributed.
The motion was seconded and passed without opposition.
and Dr. Ouida Dickey, Chair of the Alumni Centennial Committee,
provided an update of the Alumni Centennial events that have happened
or that are planned for future dates. Events that have taken place:
Puffing of the Cage, Reunion Zero, and Grand Birthday Party during
Alumni Weekend. Planned Events: Mega Reunion over Mountain Day Weekend, Centennial Movie Event, and Founder’s Day 2009.
Frances presented the College’s strategy to the Council and stated that the Council would align its goals with it.
Watters, Director of Alumni Relations, highlighted the goals of the
Council and what parts of the College’s strategic plan they focus on.
Some initial focuses for the council will be:
· Alumni will be visible – events committee will create a volunteer corps
· Work Week
· Cage Seat Project – 100 years, $100,000, 100 seats
· Young Alumni Gala Event in Atlanta
· Marthapalooza – Young Alumni Table
Number of seats sold for the Cage = 33
O’Neill, Vice President for Advancement, presented the College’s new
marketing strategy and provided an update on the funding for the Cage.
committee meetings and lunch the Council came back together for an
afternoon session. The afternoon session was called to order at 1:35
The afternoon session began with committee reports:
· Awards – Clara McRae
committee reviewed the nomination and selection process and decided
that more information about the nominee should be provided by the
o Encourage Council to make nominations
o If you nominate someone you need to let them know you nominated them
committee discussed what should be done in the event of a tie; Clara
made a motion on behalf of the committee to give multiple awards in the
event of a tie. The motioned passed without opposition.
committee also discussed whether to give an award to someone who is
deceased. A motion was made that if a person dies after they are
nominated they can still receive the award and remain in the applicant
pool but the committee will not accept nominations for people who have
already passed away prior to being nominated. The motion passed without
· Heritage – Allyson Chambers
o Brainstormed Voices of the Past and Voices of the Future for Founder’s Day weekend
o Partner with the Daughters of Berry to help raise money for historic Berry
o Help clean Possum Trot for Possum Trot Homecoming
· Young Alumni and Student Relations
o Committee will be selling tickets at Marthapalooza
o Founder’s Day Event – Voices of the Past and Voices of the Future in a dinner setting
o Planning a gala event in Atlanta for June 2009 for young alumni and to re-engage alumni
Frances challenged the council to follow her example and purchase a Cage seat
ask the council to help them think of people who would be interested in
purchasing a seat in the Cage and to bring those names to him to make
sure they were not already pledging a gift to the college.
· Financial Support – Barbara McCollum
o This year is all about the Cage and completing the funding for it
o The financial support committee challenges the council for 100% participation to the college
o Committee is going to try and sell 25 Cage seats by November 30, 2008
o Work on collecting outstanding pledges
o Committee plans to also challenge chapters to sell seats as well
· Events – Patrick Carter
o Main focus is to create a volunteer database
o Events that need volunteers:
ü Centennial Outdoor Movie, 9/20, 8-10 people
ü Possum Trot Homecoming 9/21, 2-3 people
ü Huntsville Admissions/Alumni Event, 10/16, 10 people
ü Mountain Day, 10/2-10/4
Lewis Copeland, Chair of the Work Week Subcommittee, gave an update of his group’s meeting
· Looked at having expanded registration
· Putting together more information about the volunteers – where they are staying, emergency contact info, etc…
· Find a better, more efficient way of getting tools to the correct work crews
Clara reminded the council that nominations for awards are due by October 15, 2008.
Dr. Dickey thanked the staff for all of their hard work in putting together the events for the Alumni Centennial.
Frances added to Dr. Dickey’s thank you and thanked the staff for all they do for us.
Kathy McKee, Associate Provost and Dean of Academic Services, presented the college’s Plan4ward strategy.
Dr. Brigg’s joined the council for a question and answer session about the college’s strategic plan.
The meeting was adjourned at 3:30 p.m. and all council members were ask to meet by the reflection pools for a group picture.