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Research Assistance

The archives staff welcome researchers to the archives who have an interest in any facet of Berry's history. Use of the materials held in archives is available to any person, regardless of institutional affiliation. However, due to the unique and often fragile nature of the materials in the collections, visitors are asked to follow the guidelines for collection use.

Processed materials will be made available to researchers. Rules governing the use of these materials are posted at the archives information desk. Rules must be read before the patron signs the patron registration form.

The following rules shall apply to the use of archival materials:

  1. Researchers must leave all personal belongings, such as purses, backpacks, brief cases, and coats, at the reception area before entering the research room. The archives department may inspect all research material and personal articles before the researcher leaves the department.
  2. Each researcher will register at the reception desk once per visit or group of visits (i.e. several days working on same research topic). Photo identification will be required to register.
  3. Materials must be used only in the research room.
  4. Use of ink pens in the research room is prohibited.
  5. Please handle all materials with care. Researchers may not mark, erase, fold or otherwise mishandle any documents.
  6. A call slip must be filled out for each item requested. Only one box or archival materials will be issued at a time. Only one folder may be removed from a box at a time. Researchers must return materials to the reception desk before leaving the research room.
  7. Researchers will not rearrange any of the papers. Papers should be maintained in the exact order in which they are received. Please notify someone at the reception desk whenever you notice any materials out of order.
  8. Photocopying may be requested at the reception desk. The archives staff will do all copying. There will be a charge for photocopies. Permission to duplicate may be denied because of donor restrictions or possible damage to the materials. PERMISSION TO REPRODUCE DOES NOT CONSTITUTE PERMISSION TO PUBLISH .
  9. Title 17 of the U.S. Code provides copyright protection for unpublished as well as published materials. Permission to publish or quote from unpublished materials must be obtained from the copyright holder. The archives does not hold the literary rights to all the materials in its collections and therefore, it is the researcher's responsibility to secure those rights when needed.
  10. Use the following form for citing archival materials from our collections. Item and collection identification, Berry College Archives, Memorial Library, Berry College.
    • Item and collection identification, Berry College Archives, Memorial Library, Berry College.
     

For more information on citation format, please consult staff on duty

Photocopying services are available to all researchers.

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