REPLY MAIL
BUSINESS REPLY MAIL
Business reply mail is pre-addressed postcards or envelopes on which Berry College pays First Class postage and a handling fee for each piece returned. It is used for returning valuable mail to Berry College such as requests from prospective students, Alumni, and Advancement campaign responses, and surveys. Responose to mailings increases when business reply cards or envelopes are enclosed. With business reply mail, Berry College pays only for the pieces that are actually mailed back. All business reply postage and handling fees are billed to departmental budgets on a monthly basis.
Business reply mail must meet specific addressing and format requirements and bear a barcode. All requests for the printing of business reply pieces should be directed to the Director of Creative Services in the Public Relations Office. This will ensure that they are printed in accordance with postal guidelines and will keep our business reply fees at a minimum. Business reply pieces should be ordered well in advance of their intended use.
PREPAID METER REPLY MAIL
Prepaid meter reply envelopes may be used whenever you want to ensure a response to a small mailing or only a few reply envelopes are needed and it would be impractical to print business reply envelopes. These envelopes must be preprinted, bear the appropriate barcode and FIM (facing identification markes), and prepaid postage legend. These preprinted reply envelopes are available from Mail Services. Please call in advance if you you have a need for these envelopes. It may be necessary for us to weigh the documents being returned to determine postage. All postage and printing fees will be billed to departmental budgets on a monthly basis.
COURTESY REPLY MAIL
Courtesy reply mail is a pre-addressed envelope on which the person mailing the envelope to Berry College must pay the postage. Response to mailings increases when envelopes or cards of this type are enclosed and the preprinted address format speeds the reply. These are enclosed in mailings requiring the recipient to respond before a deadline, such as tuition or student loan payments. Courtesy reply envelopes can be easily identified for immediate processing upon receipt by your office. All courtesy reply envelopes must meet certain guidelines and must bear a barcode. If your department is considering the use of courtesy reply envelopes, please contact us. Your department's unique barcode is on file with the Director of Creative Services in the Public Relations Office. We will be glad to assist you in meeting the requirements.