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Berry College Policies 

Click here to view our Intellectual Property Policy (PDF) 

General Statements

Berry College reserves the right to change in whatever manner it deems necessary the requirements regarding admission; to drop, add, or change the arrangement of courses, curricula, academic standards, or requirements for retention, graduation, degrees and all other regulations of the college. Such regulations shall be effective whenever determined by the appropriate faculty and administrative bodies; they may govern both continuing and new students without actual notice to individual students. Information on changes will be available from academic advisors or appropriate administrative offices and will be published in subsequent issues of the catalog.

Berry College admits students of any race, creed, color, sex, age, religion, national and ethnic origin, or qualified handicap to all the rights, privileges, programs and activities generally accorded or made available to students at the college. Berry does not discriminate on the basis of race, creed, color, sex, age, religion, national or ethnic origin, or qualified handicap in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other college administered programs.

Berry College makes no claim that a course of study will lead to positions of employment.


Privacy Statement

Berry College respects the privacy of all Web site visitors. The purpose of this policy is to alert users of the ways that the site collects, processes and protects your information.

Listed below are several ways in which our site/servers might collect information during your visit:

Network Traffic/Web Activity Logs:
In order to monitor network security, to maintain service consistency and to improve services offered, Berry College uses software applications and/or services that monitor network traffic, identify security issues and detect unauthorized software such as viruses. While monitoring the system, these programs may detect personally identifiable information such as e-mail headers, passwords, etc. In addition, web activity is logged that includes but is not limited to pages visited, site routes, date and time stamps, referring site information, IP or domain addresses and browser information. The site makes no attempt to identify individual visitors from this information. In the case of both network traffic and Web activity logs, any personally identifiable information is not released to external parties without your consent, unless required by law.

Cookies are small text files written to a designated area of your hard drive that can be used by a website to recall information, such as data that needs to be carried from one page to the next or to automatically log you into site areas to which you have previously been granted access. Cookies are saved on your computer and therefore you control them. If you prefer not to receive cookies from a website, simply adjust the settings under your browser options. Disabling cookies may limit your access to areas of the site that require them. Unless otherwise notified, we do not track your movements using cookies or exchange cookie files with third parties.

Voluntary Provided User Information:
If you choose to provide us with personally identifiable information while visiting the Berry website, this information will only be used for the purposes indicated. In the case of individuals associated with Berry College (i.e. alumni, students), submitted information may also be used to update your current Berry record. Each Web page requesting information discloses the purpose for collecting that information. You always have the option not to provide it.

As with most university and college Web sites, we provide resource links to other Web sites. These third party sites are not controlled by Berry College. We do not endorse them and are not responsible for their availability, content or service. In addition, these sites may not conform to this privacy policy or may have no policy at all. In most cases, you can confirm that you are leaving the Berry College Web site by noting whether the Web address of the destination page ends in berry.edu.

If you have questions about the Berry College website or this online privacy statement, contact the Web manager at webmanager@berry.edu or 706-368-6747.


Copyright Policy and Notification Procedures

The owner of a copyright holds exclusive rights to the reproduction and distribution of the copyrighted work. Duplication of any copyrighted work is prohibited unless specifically allowed for in a license agreement. Unauthorized copying of intellectual work and/or software is illegal and punishable under federal law.

As members of the academic community, we value the free exchange of ideas; however, respect for the intellectual work and property of others is essential to the mission of all educational institutions.

Copyright Infringement Notification – Agent to Receive Notification of Claimed Infringement

This is to notify copyright owners that the agent to receive infringement statutory notices under the Digital Millennium Copyright Act is Alan Storey.

A copyright owner needing to send such notice to Berry College should submit the notice in writing to:

Alan Storey
Berry College
P.O. Box 490039
Mount Berry, GA 30149
E-mail: astorey@berry.edu
Phone: 706-236-2227
Fax: 706-236-2238

For more information about copyright, see www.whatiscopyright.org.



Access to Student Information
Under provisions of the Family Educational Rights and Privacy Act of 1974, as amended, students have the right of access to official records maintained on them by the institution.

A student may inspect and review the following educational records by filing a written request with the designated official. Although normally access may be obtained without undue delay, officials are permitted a 45-day period within which to respond to any request.

  1. Registrar: Admission file (except confidential statements obtained under the waiver of access right provision and letters of recommendation received prior to January 1, 1975) Permanent academic record and related academic information.
  2. Dean of Students: Biographical material furnished by students Recognized activity record, Honors and awards received, Photograph(s), Official withdrawal forms, Discipline record
  3. Director of Career Development: Placement records (except statements obtained prior to January 1, 1975, and recommendations obtained under the waiver of access right provision)
  4. Director of Counseling: Personal counseling record (may be reviewed only by another appropriate professional person of the student’s choice)
  5. Director of Student Financial Aid: Financial aid records (except the parents’ financial records)
  6. Director of the Health and Wellness Center: Medical record, in addition to review by the school physician, may be reviewed only by another physician of the student’s choice
  7. Chaplain: Personal counseling record (may be reviewed only by another appropriate person of the student’s choice)

The student may challenge information contained in these records as inaccurate, misleading, or in violation of privacy and may provide a written explanation of the contents for insertion in the record. Challenge to information in the educational record may be initiated in writing by the student with the college official responsible for maintaining the record.

Students may obtain a copy of any item in these official files with the exception of transcripts from other institutions and the excluded items listed under each of the preceding offices. The student will pay $1 per copy of any page reproduced. Copies of the student’s official transcript will be released only on the written request of the student and only after all delinquent accounts to the college have been paid. An
official copy of a student’s transcript will not be released to the student, but will be mailed to any institutional address as requested. Requests for transcripts will be processed in the order in which they are received. Students may request an unofficial copy for their own use. The fee for official transcripts is $3 a copy, and official transcripts that must be processed on a rushed basis are $5 a copy. Currently enrolled students will not be charged for unofficial student copies of their transcript.

Directory Information
The Family Educational Rights and Privacy Acts of 1974, as amended, also provides that the following categories of information may be released by the college as public unless the student chooses to have the information withheld. Such information may be routinely released to certain inquirers and the news media unless the student requests in writing that either all or any part of this list be withheld.

  1. Name
  2. Address, both
    a. home and
    b. residence hall and room number, or
    c. local area address for commuter students
  3. Current telephone listing
  4. Place of birth
  5. Major field of study
  6. Berry e-mail address
  7. Status (full-time/part-time)
  8. Participation in officially recognized activities and sports
  9. Weight and height of members of athletic teams
  10. Dates of attendance, including current classification and year, matriculation, and
    withdrawal dates
  11. Degrees, awards, and honor received, including dates granted
  12. The most recent previous educational agency of institution attended
  13. Identification photograph

Inquiries for directory information are received from a variety of sources such as parents, relatives, friends, prospective employers, graduate schools, honor societies, licensing agencies, government agencies, and news media. A decision by the student not to release this information, that is, to remove it from the directory list, will result in refusals of such information to all inquirers, including family members, except when such information is necessary to protect the health or safety of the student or other persons. For example, a prospective employer wishing to confirm pertinent data, an honor society
seeking qualifications on prospective members, or other such requests would be denied that information.

It is the student’s responsibility to make the request to withhold directory information. Berry College will honor a request to withhold any information listed but cannot assume responsibility to contact the student for subsequent permission to release the information. Berry College assumes no liability for failure to honor the student’s instructions that information be withheld.

Forms for withdrawing information from the directory list may be completed in the registrar’s office within five class days after the close of the official registration
The registrar will notify other officials of the withdrawal of information.


Recommended Grievance Policy

The college has established policies for dealing with grade appeals, academic standards, student conduct, residence hall policies, sexual harassment and academic integrity, and students, faculty and staff should follow the processes described in those policies. In other areas not covered by written policies, students who believe they had been denied access to the programs and services of Berry College may appeal these by contacting the provost regarding academic grievances or the vice president of student affairs and enrollment management regarding non-academic or athletic grievances. The administrator will investigate the complaint and respond promptly. Following this, decisions resulting from the investigation may be appealed to the president of the college.


Copyright © 2013 Berry College • 2277 Martha Berry Hwy NW • Mount Berry, GA 30149 • (706) 232 5374
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