SOAP Fund Application

APPLICATION FOR SOAP FUNDS

Please complete this application and return it at least seven days prior to the SGA business meeting upon which you wish for the funds to be voted.

Name of club organization ______________________________________________

SGA Representative _______________________________________________

Contact Information Phone _______ Email ________________________

Present ASA Account Balance: $___________ Date of Balance ___/___/___

Amount of SOAP Funds Requested: _______________

Date of Application ___/___/___ Date knew of need ___/___/___

What is the event for which you are requesting funds? ________________________________________________________________________________________________________________________________________________________________________________
How will it benefit the Berry community and your organization’s members?

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Please list all fundraisers that you have had, including donations, dues, and pledges. Please also list planned future fundraising events. If all of your club/organizations funds cannot be spent on the event for which funding from SGA is being requested, please explain why this is so.

Money Raised (fundraisers, dues, donations, pledges, etc.) Amounts

_______________________________________________________________ $________

Explanation for expenses: ________________________________________________________________

_____________________________________________________________________________________

Please list all expenses for the event and indicate specifically what the club/organization and your members are going to pay for, and what you would like SGA to help pay for.

If you will be traveling by air, bus, rail, renting a vehicle, or if you will be staying in a hotel, please attach a list of price quotas from different companies and the reasons for your choice.
If the event is a conference, competition, etc. where a number of members are attending, please provide justification for the number of members attending.

Expected Itemized Costs Amounts

________________________________________________________ $___________

Total Expected Cost: $___________

Expenses being paid for by the club/organization Amounts

________________________________________________________ $__________

Expenses to be paid by individuals

________________________________________________________ $__________

Expenses requested to be paid for by SOAP

________________________________________________________ $__________

Explanation or Further Information: ______________________________________________________

___________________________________________________________________________________

Thank you for your accuracy. Be assured that your request will receive prompt and careful consideration by the Budget and Finance Committee.

SOAP FUND REQUEST CONTRACT

We hereby pledge that if our club/organization, ____________________, is granted SOAP funds, our fellow club/organization members and we will abide by the provisions of this contract and by those described in the application packet.

SOAP funds may only be spent on the uses approved by the SGA Body.
SOAP funds may not be used to purchase personal items or alcohol, nor should they be used to violate the policies of the Viking Code.
All submitted information by the requesting group must be accurate.
Pursuant to the SGA Constitution, legible copies of receipts for which the appropriated funds were used and any remaining granted funds should be delivered to the SGA Treasurer within a week of the event. Excess funds may instead be transferred by the ASA staff back in the SGA SOAP account from your club’s/organization’s account; if this is done, SGA must be informed.
A brief written report (no longer than one typed page) summarizing the event should be filed with the SGA Treasurer within a week of the event.
Within a month of the event’s completion, and given advanced notice by the SGA Treasurer, a member of the participating group must come before the SGA body at a normal Tuesday night meeting to make a brief oral statement and be available for questioning regarding the use of the SOAP funds.

7. All on-campus publicity concerning the funded event must state that it is partially funded by the Student Government Association. If other sponsors are listed in off-campus publicity or on T-shirts or other merchandise, SGA must also be included. For assistance in listing SGA in your publicity, please ask the SGA Vice-President of Campus Services.

8. According to the Constitution, you “must remain active members for at least the remainder of the semester for which SOAP funds were granted.” If you fail to keep your voting rights, you will be required to repay SGA all of the money given to you. If you do not have the funds, the Student Life Council reserves the right to not grant you vending machine profits. Also, SGA reserves the right to not grant you SOAP request for the remainder of the school year.

Signed:_____________________ Signed:_________________________

Club SGA Representative Club Advisor or another officer

Printed:_______________________ Printed:_________________________

Club SGA Representative Club Advisor or another officer

Date: ____________________ Date: ______________________