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The Campus Improvement Allocation is established in the General Account to finance proposed campus improvement projects. A few of the projects discussed in the past have included such items as buying trashcans, picnic tables, grills, or benches, funding special landscaping ideas, and adding clocks or bulletin boards in buildings. Any project intended to improve the physical campus and deemed appropriate by the Body is acceptable.

The Campus Improvement Allocation is governed by the following policies and procedures. For more information after reading the following guidelines, please contact the SGA office:

Description and Purpose

1. The Campus Improvement Allocation is a fund established in the General Account to finance proposed campus improvement projects.
2. The Campus Improvement Allocation is in no way related to and is not to be substituted for the SOAP fund or the Mountain Day Project, though these funds may be used to complete a Mt. Day Project if the Body so approves.

Procedure

1. A resolution must be made in accordance to the rules as stated in the SGA Constitution, Article XVII.
2. The resolution must clearly state the desired project and its cost.
   1. If the extent of the project is not clear or the cost is not known, the resolution will be directed at the time of presentation to the Student Affairs Committee or to an ad hoc committee if the President so chooses.
   2. The assigned committee will research the project and report its findings to the Body within two business meetings, or report its progress and continue researching.
   3. The sponsoring members of the resolution must assist the committee in its research or the resolution will die in committee.
3. After a completed resolution (one that states exactly what is to be done and how much it will cost) has been proposed to the Body, a written copy must be presented to the Budget and Finance Committee for review, as well as one to the SGA Secretary as stated in the SGA Constitution.
4. Upon approval by the Budget and Finance Committee, the resolution will then be brought before the Body for a vote.
5. If the Budget and Finance Committee does not submit approval of the resolution or has not taken action on the resolution before the second meeting after the proposal of the completed resolution, the resolution may be passed by a two-thirds vote of the Body.

Implementation

1. Once the Body has approved a project, the SGA President is to ensure that it is accomplished in a timely manner.
   1. The President may, if need be, assign a standing committee or form an ad hoc committee to assist her/him in seeing that the project is completed.
   2. If the implementation of the approved project is found by the President, officers, or a committee to be impossible, to cost more than the allotted amount, or to be otherwise improbable, the President must ensure that a report is made to the Body explaining these reasons and seek its advice on the needed course of action.
2. If general labor is needed to complete the project, SGA voting representatives may volunteer their time and count their help as a Service Project.
3. If the implementation of the project is dependent upon the assistance or labor of the various bodies of the College (example: Physical Plant or Grounds Crew), the implementation of the project might, by necessity, be postponed until their schedule allows for their assistance. In this case, the President shall inform the Body of the delay and keep it informed about the progress of the project.

SGA Constitution Excerpt

ARTICLE XVII. RESOLUTIONS

Section 1: (Resolution Format)

1. The resolution must be presented by a voting member of the body.
2. The resolution must be seconded by a voting member of the body.
3. The resolution must include the full names of its sponsors, the date, and vote of the body (if there is one) when it is recorded in the official SGA resolution book which is kept by the Secretary.
4. The resolution must be presented to the SGA Secretary in written form with the above information no later than the Tuesday after the resolution is presented.
5. It will be the responsibility of the Secretary to ensure that the resolution is in correct form and is recorded properly in the SGA resolution book.

Section 2: (First Reading Policy)
          All resolutions will be presented an each meeting under New Business for consideration by the body. This will be known as the First Reading. The resolution will not be voted upon until the next business meeting, where it will appear on the agenda under Old Business. This is to ensure that representatives have the opportunity to consult with constituents regarding the matters at hand.
          On the occasion of an emergency or if the need arises to act immediately on a resolution, a majority of the Executive Officers can decide to revoke the First Reading policy. The body can overturn this decision of the Officers by a two-thirds (2/3) majority.

Last Updated 7-9-03

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