The semester prior to departure
If you are planning to use your Berry financial aid while studying abroad, you must have been approved by the International Programs Committee to study abroad on a Berry-approved program, paid your non-refundable $500 tuition deposit, be registered at Berry during your study abroad semester and attend all orientations. During pre-registration the semester prior to departure, International Programs will send you an authorization form to register for STA 305. Simply sign this form, have your academic adviser sign it and submit it at the Registrar's window. Once registered, your course load will be listed at 12 hours. Do not worry if you will actually be taking more than 12 hours -- once Berry receives your transcript, the Registrar will list the exact course names and credit hours you earned onto Viking Web. If you complete more than 18 credit hours, you will be charged an overload for each hour above 18.
If planning to study abroad transient, Berry institutional aid will not apply to your study abroad program, and you will pay the program directly. You must complete a transient form with all required signatures before leaving campus. Failure to submit this form prior to the study abroad semester will result in loss of credit. Be sure to consult the Berry catalog on transient policies -- a specific number of upper-level hours in the major and minor must be completed in residence.
Students must have host institution courses approved by Berry College department Chairs, school Deans and in some cases the Provost before studying abroad; the list of these people is here. Students studying abroad through Berry complete the course substitution form, which you receive from the International Programs Director during your advising session. Students studying abroad transient complete the transient form instead of the course substitution form. Students taking classes in English in a country where English is not the native language are required to take one course in the host language. If your schedule changes when you arrive to your host country, email the IP Director the description of the new course, along with the Berry course/requirement it is to fulfill. The IPD will forward the request for approval to the appropriate Chair and Dean and inform you of their decision. International Programs cannot guarantee course substitution approval for these new courses.
The semester prior to return
The week before pre-registration, you will receive an email from the International Programs Director reminding you to log on to Viking Web to look at available courses for the next semester. The Registrar also sends newsletters about pre-registration. (IP is not responsible for full mailboxes!) After selecting courses, you must contact your academic adviser to discuss your selection. You may register online as soon as registration opens; however, your adviser still needs to release the courses.
When thinking about which courses to take, consider those that might build upon your study abroad experience. Have you developed new interests and skills that Berry classes might help to enhance?
A note about transcripts
Transcripts from study abroad sites take longer to receive than Berry College transcripts -- six weeks or longer is not unusual. Because Berry has no evidence of the completed courses until we have the official transcript, you will likely receive a notice from financial aid, reminding you of the need to earn 24 credit hours in an academic year in order to maintain satisfactory progress and eligibility for financial aid. Financial aid awards may be delayed until the transcript has been received and evaluated. Once the transcript is received and the student has otherwise maintained eligibility and has submitted a complete financial aid file, the financial aid award can be finalized. If you are in a situation where you need your grades quickly, you must make arrangements with your host institution before you leave for the transcript to be sent to Berry College earlier. Remember you are working under the procedures of the host institution, so even if you request, they might not be able to accommodate you.
Once your transcript has been evaluated by the Berry Registrar and is put into Viking Web, be sure to confirm that the classes you took fulfill the requirements you had originally indicated on your course substitution form. This can be done by reviewing your advising worksheet on Viking Web. If there is a discrepancy or you completed a course abroad that was not indicated on your substitution form, contact the IPD for a new form. It is your responsibility to make sure the classes you took abroad appropriately fulfill the Berry requirements.