Accommodation Procedure

Any student with a disability or medical condition that may necessitate a special housing assignment should complete the Medical Housing Accommodation Application, located on the housing dashboard (housing.berry.edu). Requests for housing accommodations are due May 1 for incoming students and typically the last business day of February each year for returning residents.

Students can request an accommodation by completing the application at housing.berry.edu, which includes providing a letter by a physician outlining diagnosis, limitations and need. The Housing Accommodation Committee reviews each application. This committee includes professionals from Health and Wellness, Counseling Services, Disability Services, and Residence Life.

If you are a student who currently has a medical accommodation, you must only complete the Housing Accommodation Request Form unless your diagnosis, limitations or needs have changed. If your diagnosis, limitations or needs have changed, you must complete the entire packet (see requirements below).

Please complete the following:

1. Complete the Medical Accommodation Application on the housing dashboard (housing.berry.edu)

  • After the application portion, student are encouraged to complete the “Housing Accommodations Request Form” by describing their specific needs or limitations.

2. By completing the application, you agree to the  “Permission for Release of Information” located in the application.

3. Provide Physician documentation/letter outlining diagnosis, limitations and need. A sample request letter is included in this packet. The documentation can be faxed, emailed, or turned into the Office of Residence Life. The following criteria must be present in the letter in order for your request to be reviewed:

  • The letter must be on diagnosing professional’s letterhead
  • Diagnosing professional’s signature
  • Date of the most recent office visit of the student
  • Student’s diagnosis, including original date of diagnosis, name of original diagnosing professional and their credentials
  • Student’s current treatment, medication and/or other mitigating measures used or recommended by the provider as they relate to the disability and housing needs
  • Recommended housing accommodation based on substantial disability-based limitations in the residence hall environment
  • Description of why this specific housing configuration is the necessary accommodation for the student’s disability, including why the student’s needs cannot be met in a traditional double room
  • Alternative recommendations
  • Additional Comments (optional)

Current students: The requests for housing accommodations must be submitted to the Office of Residence Life by February 28, 2018. Incoming students must submit this information by May 1. Requests turned in after this date will be subject to space availability and priority need.

Simply submitting the Request for Housing Accommodations form does not guarantee that the request will be granted. Accommodations are made on a needs- based and space-available basis.

Request Process:

  1. Student and medical professional submit request forms.
  2. The Housing Accommodation Committee reviews application. This committee includes medical, mental health, disability services and residence life professionals. Decisions are made based on majority opinion and may also involve the Dean of Students.
  3. The Office of Residence Life sends notification to the student via email on whether or not the request can be accommodated. Whether or not an accommodation is approved, the notification will include assignment information and instructions for proceeding through the housing selection process.

Students have the right to appeal medical accommodation decisions. At least one of the following conditions must be met for an appeal to be considered:

  1. The student must appeal in writing within five (5) business days following the decision notification. Your appeal letter should be submitted to Dean Debbie Heida, Vice President for Student Affairs and Dean of Students.
  2. New, updated and/or pertinent documentation can be provided that was unavailable at the time of the original request.

Please note that we have very few single rooms on campus; as such, it is important to use these forms to communicate a student’s needs and limitations and not request a specific type of room.