Faculty Assembly Bylaws

Faculty Assembly
Constitution and Bylaws

As Unanimously Adopted by the Faculty on August 17, 1999
and Amended on March 23, 2000
and on September 20, 2001


Mindful that the Berry College Charter proclaims that the college shall forever be "democratic in procedure," and heeding the call in the college mission statement "to participate in the internal affairs and governance of the college," we the faculty of Berry College have come together as a community of scholars in order to consider our democratic responsibilities and to represent them to the president and trustees of the college in the interest of promoting the general welfare of the college. For these purposes we hereby establish this constitution of the Faculty Assembly of Berry College.  

Article I. Name  

The name of this organization is the Berry College Faculty Assembly.

Article II. Purpose, Powers, and Guiding Principle  

Section 1. The purpose of the Faculty Assembly is to enable the entire faculty to participate in the formulation of policies or plans that affect the academic programs of the college or other matters of concern to the faculty as a whole.  

Section 2. Faculty Assembly has the power to study, discuss and make recommendations which will be forwarded to the academic council for consideration and to the president for information. Faculty Assembly may, during a regular or a called meeting, initiate policy recommendations that affect or relate to the academic character of the college. A majority vote in favor of such an initiative constitutes a recommendation that will go directly to the provost and president and is not subject to further ratification by other councils or committees. Recommendations on matters of nonacademic nature will be made directly to the president for action.  

Faculty Assembly may recall for review and redirection any action taken by Academic Council relating to the academic character of the college. Any recommendation made by Faculty Assembly during a recall motion and affirmed by a sixty percent majority will be forwarded to the provost and president for their consideration.  

Faculty Assembly will designate selected faculty representatives to serve on those college committees for which the president has authorized Faculty Assembly appointments.  

 Section 3. The executive committee of the Faculty Assembly and the college administration will work together with the college committees and councils to ensure that major issues affecting curriculum, personnel policy, or the general academic character and direction of the institution will be brought before the Faculty Assembly for its consideration and, when appropriate, a vote.  Recommendations made by the Faculty Assembly will be forwarded to the president and others as appropriate. Recommendations sent forward to the administration will be responded to on a timely basis.  Responses will be integrated into the relevant section of the minutes of the Faculty Assembly. 

Article III. Membership  

Section 1. The membership of this organization consists of all Berry College employees with faculty rank and all professional librarians.  

Section 2. All members have voting rights. 

Article IV. Officers and Elections  

Section 1. The officers of this organization are chair, vice chair, secretary, and parliamentarian. The term of office is for one year, beginning June 1 and ending May 31. The chair may be reelected for a maximum of two consecutive terms. Elections will be held during the April meeting. Nominations will be made from the floor. Voting for officers will be by secret ballot. In all cases a majority vote is required for election.  

Section 2. The chair will preside at all meetings; represent the faculty at all meetings of the planning council, budget advisory committee and, upon invitation, the Berry College Board of Trustees (The chair may delegate such meeting responsibilities as necessary); convene and preside over meetings of the executive committee of Faculty Assembly; convene the first meeting of the Faculty Hearing Committee each year; report to Faculty Assembly all responses to its recommendations at the earliest meeting possible; and carry out all duties assigned by action of the assembly.  

Section 3. The vice chair is responsible for assuming the duties in the absence of the chair. In addition, the vice chair will keep the financial records of the Faculty Assembly and serve on the college faculty development committee and the institutional research advisory committee.  

Section 4. The secretary will maintain the records; keep a record of the meetings and maintain a file of committee reports; distribute minutes of each meeting to all members of the faculty and to the library archives; and notify all members of the date, time and place of regular and called meetings at least one week in advance.  

Section 5. The parliamentarian will be available at meetings for consultation by the chair on matters pertaining to parliamentary procedure.  

Article V. Meetings  

Section 1. Faculty Assembly will meet monthly throughout the academic year at the regular time and date established in the bylaws.  

Section 2. At least twice a year, at times to be determined by the executive committee of Faculty Assembly, the chair will convene a meeting of the Faculty Colloquium. Faculty Colloquium consists of all members of Faculty Assembly except the president, provost and deans. The purpose of Faculty Colloquium meetings is to encourage free and open discussion of issues of concern to faculty. Although minutes will be kept and distributed, no personal attributions will be recorded, and no formal action will be taken at these meetings.  

Section 3. The chair has the authority to call a special meeting in case there is pressing business that needs to be transacted prior to the next regular meeting.  

Article VI. Committees  

Section 1. The executive committee of Faculty Assembly will be the sole standing committee of Faculty Assembly. The executive committee consists of the chair, vice chair, secretary, and parliamentarian.  

Section 2. The executive committee is responsible for: establishing the agenda for regular meetings; meeting at least twice a semester with the president to discuss faculty concerns; and nominating faculty representatives to serve on select college committees. These committees include: academic council, budget advisory committee, graduate council, planning council, interfaith council, interdisciplinary studies committee, student life council, information technology committee, enrollment management committee, athletic committee, Conson Wilson lecture committee, cultural events committee, faculty and staff benefits committee (co-chair), institutional effectiveness committee, and writing across the curriculum committee.  The slate of nominees must be ratified by Faculty Assembly no later than the end of the spring semester. Additional nominations may be made from the floor of the assembly. Faculty elected to these committees will be accountable to this assembly.  

Section 3. The chair is empowered to appoint ad hoc committees as needed.  

Article VII. Quorum  

A quorum of the Faculty Assembly consists of one-fourth of its members. No business may be transacted unless a quorum is present.  

Article VIII. Parliamentary Authority  

In matters concerning parliamentary procedure, the chair will ask the parliamentarian to resolve the questions using Sturgis' Standard Code of Parliamentary Procedure.

Article IX. Amendments  

Section 1.This constitution may be amended by an affirmative vote of two-thirds of the members of Faculty Assembly in attendance at a regular meeting.  

Section 2. All proposed amendments must be presented one regular meeting in advance of the time they are to be voted upon.  

Article X. Bylaws  

Section 1. The Assembly may adopt its original bylaws on first reading by an affirmative vote of two-thirds of the members present.  

Section 2. New bylaws may be adopted as prescribed in Section 1 except that they must be presented one regular meeting in advance of the time they are to be voted upon.  

Section 3. A bylaw may be repealed by a vote of two-thirds of the members present.

Faculty Assembly Bylaws

I. Dates of Meetings  

A. Regular Meetings. Faculty Assembly will hold regular meetings on the third Thursday of each month during the academic year. In case of conflict with the academic calendar, members will be notified as specified in Article IV, Section 4 of the constitution.  

B. Faculty Colloquium. The chair will convene the Faculty Colloquium at least once per semester on a date deemed suitable by the executive committee.  

C. Called Meetings. The chair has the authority to call a special meeting in case there is pressing business that needs to be transacted prior to the next regular meeting.

II. Time and Place of Meetings  

Regular meetings will be held at the time and on the dates established at the beginning of each year. The secretary will notify members of the designated place. The chair has the authority to move the hour in special cases and to set the hour in cases of special called meetings.

III. Order of Business  

A. The chair will follow the standard order of business as follows: (1) approval of minutes, (2) reports, (3) old business, (4) new business, and (5) good of the order.  

B. Business requiring voting will be suspended at ten minutes till the hour in order to entertain a motion to move to the "good of the order." If the motion fails, business requiring voting may continue until fifteen minutes prior to the beginning of regularly scheduled classes.

C. The chair may deviate from the standard order of business if there is no objection. If there is an objection, a motion to suspend the rules pertaining to the order of business must be made; this motion requires an affirmative vote of two-thirds of those present.

IV. Filling of Vacancies  

A. If the office of chair is vacated for any reason prior to the expiration of the term of office, the vice chair will assume the office immediately. At the next regular meeting, the office of vice chair will be filled by election. 

B. Vacancies for other offices will be filled by whatever method the Assembly deems desirable.